Daves Creek PTA Committee Chairs Descriptions

 

2020-2021 CHAIRS FOR PTA EVENTS

Ticket sales are done through our website so you will not be directly responsible to them or collecting
money. All contracts will be signed by a Board member and most vendor contacts have already been
established. All the events are help by PTA for many years and well documented with each step. PTA
board members assigned to each event will guide the chairs and provide any support required.
If you have any questions or are interested in any of these chair positions on our Board, please contact Sara Chidambaram at sara.chidambaram@gmail.com, Laurie Shefrin at Laurie.shef@gmail.com

 

FILLED

Spirit Nights (Throughout the Year) : 1 chair position

Research, contact and confirm the restaurants for spirit nights (dates will already be set)

Make and distribute flyers for each event

FILLED

Kona Ice(Throughout the Year) : 1 chair position

Contact and confirm KONA ice for predetermined dates

Make and distribute flyers for each event

 FILLED

Sign Changer: 1 chair position

Consistantly change sign each month in the front of the school.
FILLED

Math Superstars (January to March) : 1 chair position

coordinate volunteer for each class

research, contact and confirm vendor for award prizes

send out weekly emails of worksheets

record student grades and award prizes

 

Room Mom/Dad (Throughout the Year) : 1 per class

be the parent coordinator for each class

email them once a month to inform of upcoming events

work with teachers to assist their needs (e.g. class parties)

FILLED

Box Tops (one week each Fall/Spring) : 1 chair for each season or same person can do for both

create event flyers

collect box top donation co-ordinate sort and count by grade (will have volunteer help)

award highest collections

submit to box top for payment

  FILLED

Yearbook (Throughout the Year) : 2 chair position

take and collect photos of all school and pta events throughout the year

upload, sort and design yearbook (lots of computer work)

 

Corporate Sponsors (Throughout the Year) – 1 chair position

field any potential sponsors and coordinate any correspondences

seeking any potential sponsors

solicit donations from area businesses

 

Corporate Matching (August through December) – 1 chair position

Assist parents in providing any information that their HR departments may need for submitting their

corporate matching benefits

contact potential list of corporations who match

FILLED

Staff Appreciation (Spring – 1 week) – 1 chair position

inform room moms of each day’s theme and make sure they know to communicate with parents in the

weeks prior to collect donations

Contact, confirm and co-ordinate appreciation lunch for staff during that week

Collect and organize internal food lunch for staff during that week(parents bring in food)

Purchase gift cards for teachers

Set up snack cart and distribute for teacher

 FILLED

School Supply Box (Spring/Start of School) – 2 chair position

coordinate and order boxes from vendor

distribute them at Open House prior to school starting

this is an activity children can be involved too

FILLED

Spirit Wear (Summer/Start of School) - 1 chair position

Be available at open house

Design the wear for spirit wear

Place orders and confirm design with vendor

Distribute and keep track of the spirit wear orders

  FILLED

Membership (Summer/Start of School/Fall) - 1 chair position

Be available at open house to explain membership benefits

Coordinate membership drive for start of school year

Coordinate members perks bags by collecting corporate donations over the summer in anticipation for Open House

  FILLED

Open House

Work with Board and Spirit Wear Chair to get membership supplies etc ready for Open House

Distributing members perks bags after start of school

October/November: coordinate membership drive and prize winners per grade

 

Health & Wellness Check (Fall) : 1 Chair

set up and coordinate vision and dental examiners (we already have the providers)

set up and coordinate volunteer schedules

arrange food for volunteers

 

Change drive(Fall ) : 1 Chair

Create flyers and distribute

coordinate and advertise nurse’s change drive in January

collect all the coins collected and sorted out(machine can do that)

work closely with Amanda Hughes, our school nurse, on any other needs

FILLED

Reflections (Late Fall) : 1 Chair

Create flyers and distribute

collect reflections entries and sort

set up panel to grade entries and submit to county

set up entries to display at PTA event

set up to distribute prizes for winners in each category

 

Honoring Our Heroes (Winter) : 1 Chair

Create flyers and distribute

collect essay entries and sort

set up panel to grade entries and submit to county

set up entries to display at PTA event

set up to distribute prizes for winners

 FILLED

Morning at The Movies (Fall) : 1 Chair

Create flyers and distribute

coordinate event by setting location and movie for event

distribute ticket on the day of event

 FILLED

Donuts with Dads (Fall) : 1 Chair

Create flyers and distribute

coordinate necessary products food purchases and donations for the event

oversee volunteers for set up and breakdown of event

Collect food on the day of event

 

Movie Night (Fall) : 1 Chair

Create flyers and distribute

coordinate with movie company for movie set up, field contract, movie screen rental and security for

event contact and purchase licensing for movie

coordinate and purchase food for the event and snack/beverages for stall

contact sponsors and advertisers to additional revenue and create slide show

oversee volunteers for set up and breakdown of event

FILLED

Father Daughter Dance (Winter) : 1 chair position

Create flyers and distribute

coordinate location and book in advance

co-ordinate vendors and purchase for event, decorations, photographers , music DJ

coordinate necessary products, food purchases, and donations for the event

oversee volunteers for set up and breakdown of event

 FILLED

Mother Son Event (Winter) : 1 chair

Help coordinate location for event and book in advance

coordinate any necessary products for the event

oversee volunteers for set up and breakdown of event (minimal for this event because facility usually

does it)

FILLED

Holiday Shop(Winter) : 1 chair position

Book the Vendor in advance

Coordinate the sign up for shopping by grade

Coordinate the sign up for volunteers

Coordinate teachers shop

Be available for during the shop time

Be available for set up and clean up(the activity will be done by vendor)






 

 

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