Daves Creek PTA Committee Chairs Descriptions
2024-2025 CHAIRS FOR PTA EVENTS
Benefits of volunteering for one of these committees:
- Ticket sales and promotional materials are done through our website so you will not be directly responsible
- All the events are held by PTA for many years and well documented with each step. You wont be starting from scratch and you WILL have help from the PTA Board.
- All contracts will be signed by a Board member and most vendor contacts have already been
established. - PTA board members are assigned to each event will guide the chairs and provide any support required.
- And of course, being part of a wonderful community to make our school great!
If you have any questions or are interested in any of these chair positions on our Board, please contact Vanitha Kowdeed vkowdeed@gmail.com or dcesptacommunication@gmail.com
Spirit Nights (Throughout the Year) : 1 chair position Research, contact and confirm the restaurants for spirit nights (dates will already be set) Make and distribute flyers for each event (we've been sending electronically via email) |
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Kona Ice(Throughout the Year) : 1 chair position Contact and confirm KONA ice for predetermined dates Make and distribute flyers for each event (we've been sending electronically) |
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Farm to Table: 1 chair position Appreciation for DCES Staff. Coordinate the needed items for the staff and help organize. |
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Room Mom/Dad (Throughout the Year) : 1 per class (can be more than one to split the duties) be the parent coordinator for each class email them once a month to inform of upcoming events work with teachers to assist their needs (e.g. class parties) |
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Yearbook (Throughout the Year) : 2 chair position take and collect photos of all school and pta events throughout the year upload, sort and design yearbook (lots of computer work) |
Corporate Sponsors (Throughout the Year) – 1 chair position field any potential sponsors and coordinate any correspondences Reach out to past sponsors and potential new sponsors solicit donations from area businesses |
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Corporate Matching (August through December) – 1 chair position Assist parents in providing any information that their HR departments may need for submitting their corporate matching benefits contact potential list of corporations who match |
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Staff Appreciation (Spring – 1 week) – 1 chair position inform room moms of each day’s theme and make sure they know to communicate with parents in the weeks prior to collect donations Contact, confirm and co-ordinate appreciation lunch for staff during that week Collect and organize internal food lunch for staff during that week(parents bring in food) Purchase gift cards for teachers Set up snack cart and distribute for teacher |
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School Supply Box (Spring/Start of School) – 2 chair position coordinate and order boxes from vendor distribute them at Open House prior to school starting this is an activity children can be involved too |
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Spirit Wear (Summer/Start of School) - 1 chair position Be available at open house Design the wear for spirit wear Place orders and confirm design with vendor Distribute and keep track of the spirit wear orders |
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Membership (Summer/Start of School/Fall) - 1 chair position Be available at open house to explain membership benefits Coordinate membership drive for start of school year Coordinate members perks bags by collecting corporate donations over the summer in anticipation for Open House |
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Open House Work with Board and Spirit Wear Chair to get membership supplies etc ready for Open House Distributing members perks bags after start of school October/November: coordinate membership drive and prize winners per grade |
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Health & Wellness Check (Fall) : 1 Chair set up and coordinate vision and dental examiners (we already have the providers) set up and coordinate volunteer schedules arrange food for volunteers |
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Change drive(Late Fall or Early Spring ) : 1 Chair Create flyers and distribute coordinate and advertise nurse’s change drive in January collect all the coins collected and sorted out(machine can do that) work closely with Amanda Hughes, our school nurse, on any other needs |
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Reflections (Late Fall) : 1 Chair Create flyers and distribute collect reflections entries and sort set up panel to grade entries and submit to county set up entries to display at PTA event set up to distribute prizes for winners in each category |
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Honoring Our Heroes (Winter) : 1 Chair Create flyers and distribute collect essay entries and sort set up panel to grade entries and submit to county set up entries to display at PTA event set up to distribute prizes for winners |
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Morning at The Movies (Fall) : 1 Chair Create flyers and distribute coordinate event by setting location and movie for event distribute ticket on the day of event |
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Chalk the Walk (Spring): 1 Chair Set up and attend Sunday event (). Promote event order supplies |
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Movie Night (Fall) : 1 Chair Create flyers and distribute coordinate with movie company for movie set up, field contract, movie screen rental and security for event contact and purchase licensing for movie coordinate and purchase food for the event and snack/beverages for stall contact sponsors and advertisers to additional revenue and create slide show oversee volunteers for set up and breakdown of event |
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Father Daughter Dance (Winter) : 1 chair position Create flyers and distribute coordinate location and book in advance co-ordinate vendors and purchase for event, decorations, photographers , music DJ coordinate necessary products, food purchases, and donations for the event oversee volunteers for set up and breakdown of event |
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Mother Son Event (Winter) : 1 chair Help coordinate location for event and book in advance coordinate any necessary products for the event oversee volunteers for set up and breakdown of event (minimal for this event because facility usually does it) |
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Holiday Shop(Winter) : 1 chair position Book the Vendor in advance Coordinate the sign up for shopping by grade Coordinate the sign up for volunteers Coordinate teachers shop Be available for during the shop time Be available for set up and clean up(the activity will be done by vendor) |
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Spring Egg Hunt : 1 chair Staff appreciation event Help coordinate location for event and work on gathering all supplies coordinate any necessary products for the event |
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Winter Holiday Party : 1 chair Organized for all the families. Help coordinate location and craft supplies for event and work on gathering all supplies |
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Dads Club: 1 Chair Coordinate and Organize events at school and oversee monthly activities for students and staff |
Upcoming Events
- Monday, December 9
- Tuesday, December 10
- Wednesday, December 11
- Thursday, December 12
- Friday, December 13
District Links
Forsyth District
Daves Creek Website
District Calendar
Daves Creek Facebook